- MIGRATE TO ATLASSIAN · SMARTSHEET TO ATLASSIAN
See your Smartsheet work running in Jira within hours.
Rapid Deploy reads your Smartsheet instance and turns it into an equivalent, working Jira environment in hours. Make the switch and consolidate in the Atlassian system of work.
Trusted by teams building on Atlassian.
- WHY THIS MATTERS
Let's talk about switching cost.
Teams that use Smartsheet understand Jira is a more scalable, strategic platform. What stops them is the perception of switching costs.
- HOW IT WORKS
Validate your Jira before you commit.
You get a test-ready Jira environment in hours, your teams validate it, and then you set the switch date.
Discover
Rapid Deploy reads your Smartsheet instance. Project structures, templates, workflows, fields, and statuses get captured, along with your process documentation and meeting transcripts.
Build
A representative Jira future state stands up in minutes or hours. Phases, tasks, custom fields, workflows, team boards, dashboards, and portfolio rollups, all from discovery.
Validate
Your users test their own workflows in the environment their projects will run in, rather than judging Jira in the abstract, and flag what to change.
Switch
Teams, processes, and data move on the date you set, all at once or team by team. Training and adoption start within days, and Smartsheet retires.
Discover
Rapid Deploy reads your Smartsheet instance. Project structures, templates, workflows, fields, and statuses get captured, along with your process documentation and meeting transcripts.
Build
A representative Jira future state stands up in minutes or hours. Phases, tasks, custom fields, workflows, team boards, dashboards, and portfolio rollups, all from discovery.
Validate
Your users test their own workflows in the environment their projects will run in, rather than judging Jira in the abstract, and flag what to change.
Switch
Teams, processes, and data move on the date you set, all at once or team by team. Training and adoption start within days, and Smartsheet retires.
- HOW RAPID DEPLOY DELIVERS
Your Smartsheet configuration becomes the Jira build.
What the context discovery reads
Smartsheet structures, project plans, and work breakdown structures. Templates, workflows, fields, and statuses. Dashboards, reporting requirements, sample data, meeting transcripts, and operating procedures.
What Rapid Deploy builds
Representative project structures, workflows, fields, terminology, phases, and tasks. Team-specific views, reporting, and portfolio structures. Your operating model, rebuilt appropriately for Jira.
The capabilities Smartsheet cannot reach
Portfolio visibility from project to executive view. PMO work tied to engineering and service management through JSM. Knowledge in Confluence and Loom, with Rovo on richer context.
Toshiba’s hardware teams were testing their own Jira by the second meeting.
Toshiba needed global hardware commercialization teams on Enterprise Jira for executive portfolio visibility, earned value management, and capacity planning, without forcing teams to abandon processes they already understood. Trundl used Toshiba’s existing process documentation as Rapid Deploy input instead of running weeks of discovery.
8
teams moved to Jira
83
users participating
130 to 10
build hours, scoped versus actual
2 weeks
evaluation to executed displacement
2nd meeting
teams testing their own Jira
Context
handed over
Process documentation, work breakdown structures, commercialization phases, task models, terminology, and workflows all went in as input.
Environment
built
An Enterprise Jira environment with project structures, phases, custom fields, workflows, dashboards, team boards, and portfolio rollups.
Teams
validated
Eight teams across electrical, mechanical, BIOS, compliance, manufacturing, and testing ran their own workflows in a sandbox.
Displacement
executed
Familiar structures and terminology carried over to reduce retraining, and the build added capabilities Smartsheet could not reach.
Trundl is leveraging AI in innovative ways. We anticipated months to build a custom Jira solution for a new development process, but Rapid Deploy analyzed our requirements meeting transcripts and delivered a sandbox-ready configuration within hours of our second meeting.
Jim Hawk,
Toshiba Global Commerce Solutions
- REDUCES SWITCHING RISK
Recognizable on day one.
Connected to the rest of the company after.
Rapid Deploy keeps what works.
Workflows, fields, terminology, phases, and team-specific views carry into the Jira build. Your teams look at the environment and recognize how they already work, which is what takes the fear out of switching.
Rapid Deploy rebuilds the rest.
Rapid Deploy preserves what works and rebuilds what does not appropriately for Jira. The familiar elements of your operating model carry over, and the parts Smartsheet handled poorly get a better home.
Active projects keep running.
Nothing has to stop while Rapid Deploy builds the Jira environment. Your active projects keep running, and your teams move only once they have tested the destination, all at once or piecemeal.
- THE ENGAGEMENT
Your Smartsheet instance in. A validated Jira environment out.
What you bring
Your Smartsheet instance, connected for discovery. Your current Smartsheet processes, PMO requirements, and reporting needs. Any process documentation you already keep. An introduction to Trundl and a mutual NDA come first, before any discovery begins.
How it works
Discovery reads your instance, and Rapid Deploy builds the Jira destination in minutes or hours. Your users validate their own workflows in it. Then you set the switch date that covers how teams, processes, and data move across.
What you ship
A Jira environment built from your own operating model. Validated workflows, dashboards, and portfolio rollups your teams have already used. The migration path executed with training and adoption support, and Smartsheet retired once the move is done.
Do not imagine the switch. Test your Jira in hours.
Bring your Smartsheet instance and your PMO requirements. Rapid Deploy builds the destination. Your teams decide whether they recognize how they work.
Common questions.
Why build a Jira environment before committing to the migration?
Because the win is your teams interacting with the environment and saying that is our process, that is our work, and it is already running in Jira. Rapid Deploy builds a representative Jira future state from your existing Smartsheet configuration, and your users test their own workflows in it before you set the switch date.
How long does a Smartsheet to Jira move take?
Toshiba went from evaluation to executed displacement in two weeks. The Jira environment itself stands up in minutes or hours once discovery has read the instance, and teams were testing their own environment by the second meeting.
What does Rapid Deploy need from our Smartsheet instance?
Smartsheet structures, project plans, and work breakdown structures. Templates, workflows, fields, and statuses. Dashboards and reporting requirements. Process documentation, operating procedures, sample data, and meeting transcripts all count as context. The more your teams have already written down, the faster Rapid Deploy builds the destination.
Will our teams have to work differently in Jira?
Less than they expect. The first build recreates representative project structures, workflows, fields, terminology, phases, tasks, team views, reporting, and portfolio structures, so the environment is recognizable on day one. What changes is what Smartsheet could not do in the first place.
What happens to projects that are already underway?
Your teams keep working while Rapid Deploy builds and validates the Jira environment. Once actual users have tested their own workflows in it, teams move all at once or piecemeal, and the switch date determines how teams, processes, and data move across.
Our PMO has specific requirements. Can Jira meet them?
That is the point of building the environment rather than demonstrating one. Your PMO requirements go into Rapid Deploy as context, and it builds them into an environment your PMO can open and test. Validation puts that in front of actual users instead of settling the question on a slide.
What do we gain that Smartsheet could not give us?
Your PMO stops operating as an isolated work-management island. Once project and program work lives inside Atlassian, it connects with engineering, service management, knowledge, AI, goals, and the broader organization. Governed enterprise work management replaces isolated sheets. That connection is the larger win behind the platform move.